Twenty Minutes on Sunday. Done.
The timesheet is the manager surface for reviewing worked time and approving it for payroll. Every shift in the past becomes a row that already knows what was supposed to happen — scheduled times, planned breaks, expected premiums. Actual clock-in and clock-out times are compared against the plan, and the row flags anywhere reality diverged: late, early, missed clock-out, no-show. Premiums for Sunday work, night shifts, and overtime tier crossings are calculated automatically against the country's work rule. The manager's job is to look at the flagged rows, accept or correct the discrepancy, and confirm each row. Confirmed hours move to approved, and approved data is what feeds payroll — there is no parallel spreadsheet to keep in sync.
Three Things You Stop Doing.
Manual time arithmetic.
Premiums, breaks, overtime tiers — all calculated against the work rule. You verify, you don't compute.
Reverse-engineering disputes.
Every change writes to a ledger with timestamp and author. When someone questions a paycheck, you have receipts.
Editing the payroll spreadsheet.
What you approve becomes the export. There is no second copy of the data to maintain.
The Employee Confirms. Then You Approve.
In Switzerland, Germany, and Austria the law makes the employer responsible for recording every hour — and self-declaration by the employee is the customary way to meet that duty. Shiftavo supports it directly. Turn on two-step approval and each row needs two signatures: the employee confirms their hours are correct, then a manager approves. The clock-out at the kiosk counts as the confirmation, so most staff sign off without lifting a finger. A manager can't approve a row until it's confirmed — and editing the times clears the confirmation, so nobody changes hours after the fact unnoticed. If someone has left, a manager confirms on their behalf, and the row records who did. Prefer the simpler flow? Leave it on manager-only approval — it's one setting, and it defaults to whatever fits your country.